Absolute and OH5 Comittee Meeting Minutes

Dear OH5 Owners

Here below are the minutes for the latest OH5 Committee Meeting with Absolute Management

1. Financial Update
a. Non Payers – Alison York Credit of the Credit Control Dept provided an overview of all the communications with the owners that have been assertively chased up. Actions for individual owners were individually agreed and in some cases legal action will taken for consistent non paying owners. Other avenues are being considered also.

b. Outstanding Bills – Insurance Premium €1,479.21 & Quality invoice for electricity and Cyta €1,008.16 / Absolute will settle the Insurance and Grant Holmes will be taking the matter up with Quality with regards to the other invoice.

2. Waste Management System
An on site meeting with contractor has been arranged for Thursday 8th September to determine the cause, the extent of damage and the repair costs for the reinstatement. The details will be provided to the Committee to decide on the next stage.

3. Quality Owned Apartments
Alison York will provide details to Grant Holmes concrning apartments owned by Quality that are not paying. Grant Holmes will speak with the managing Director of Quality Group.


4. Update on Swimming Pool
The swimming pool water was replaced due to the high level of Cyanuric Acid which was affecting chemicals that are required to ensure the clarify of the water.

In follow up the Pool is currently in a good condition and most issues have been resolved.

5. Communal Cleaning Service
Owner Comments were reported with regards to the standard of the cleaning in the areas of the stairways. Inspections will be carried out by the Services Manager from Absolute to ensure the correct standards have been achieved.

6. Notice Boards
An additional 2 boards have been agreed to be fitted. These will populated with information with regards to the allocated car park spaces and general information from the Committee and Absolute

7. Satellite Dish Block C
The Satellite dish has a problem with regards to receiving the signal this is due to problems with either the LNB (Low Noise Block – downconverter) or the cabling. We would need to install the LNB first and then address any problems with the cabling. The total cost would be in the region of €420.00 plus vat if both are required to be rectified. No Action will be taken until sufficient funds are available.

8. Houses Using Pool
Additional letters to be sent to all 3 owners to provide a deadline of the 15th September for them to comply with their communal payments and if they fail to respond the access will be withdrawn.

9. Satellite Dishes on Balconies
Under the rules and regulation of “The Removable Property Act” it states that it prohibits any dishes or antennas to be fitted on balconies. On Thursday 8th September members of the Committee and a member from Absolute will be identifying all the apartments that are contravening the regulations. Any owners who have them fitted will be notified in writing to remove item.

10. Complex Audit
The complex area including buildings will be inspected to establish the improvements and repairs that are required. These will be evaluated and then priorities.

11. Next proposed meeting 
Will be held on 3rd October 2011 p.m. at Absolute Offices – Grant Holmes to confirm his availability.

Minutes of the meeting held between Absolute and the Committee on 1st August

1. Financial Update
a. Payments to Date – “Statement of Account” & “Owners Payment Record” was given to the Committee which illustrates all the credits and the debts into the OH5 account. In a six week period there has been receipts from owners which equates to €6,575.72. In the prior 5 months the total received equated to €12,578.95.
b. Non Payers – A progress report from Alison York of the Credit Control Dept was provided to the Committee with an overview of all the communications with the owners.
c. Outstanding Bills – Insurance Premium €1,479.21 & Quality invoice for electricity and Cyta €1,008.16 / Absolute will settle the Insurance and Grant Holmes will be taking the matter up with Quality with regards to the other invoice.

2. Waste Management System
An on site meeting was held with two representatives of Quality on Friday 22nd July to discuss the issues relating to the system. It was apparent that Quality was not looking to take any responsibility for any of the problems. They explained that when this was handed over the system was operational. Absolute will investigate the problem and report on there findings. Please note that the month of August is a shutdown period for the construction and the associated trades and therefore it will be mid-September a detailed conclusion will be obtained.

3. Owners Concerns (Refer E-mails)
It was decided that the committee would not respond to any rumors or hearsay expressed by Owners with facts and that improvements within the development should be method to reply.

4. Notice Boards
The committee agreed that every block should have a noticed board. An additional 2 boards have been agreed to be purchased and fitted.

5. Satellite Dish Block C
The Satellite dish has a problem with regards to receiving the signal this is due to problems with either the LNB (Low Noise Block – downconverter) or the cabling. We would need to install the LNB first and then address any problems with the cabling. The total cost would be in the region of €420.00 plus vat if both are required to be rectified. Action cannot take place until September.

6. Houses Using Pool
A proposal for the 3 Villas to pay a €200.00 per annum contribution towards the maintenance of the swimming pool and facilities which will be communicated by Absolute.

7. Unauthorised Cars Parking
It was agreed that the plan of car park area that illustrates the allocated space to each apartment should be on display on each notice board to avoid any misunderstanding.

8. Satellite Dishes on Balconies
Under the rules and regulation of “The Removable Property Act” it states that it prohibits any dishes or antennas to be fitted on balconies. Any owners who have them fitted will be notified in writing to remove item.

9. Area / Building Improvements
a. Swimming Pool Jets required – Missing
b. External Access Ladder – Investigate if the Developer would be responsible for providing access ladders under the planning permit.
c. Swimming Pool Facilities – Currently out of use due to water leaks from sanitary ware.
d. Ceramic Tiles around the pool
e. Recovering of Sun Bed Cushions
f. New Parasols for the Pool area
g. Exterior paintwork that has been effected by rainwater (Damp)
Need additional funds to address the above, which is a priority list.

10. Next meeting will be held on 1st September 2011 at 16.30 at Absolute Offices