Remote Controls need re-programming for the Barrier

Dear OH5 Owners

We kindly inform you that the sub-contractor of Absolute Management visited Oroklini Hills 5 to carry out the repairs on the entrance barrier. They identified that the system had a couple of problems such as the receiver that operates the barrier when the remote is used was the wrong one and also there was no way of isolating the electrical supply at the barrier.
To enable us to change the frequency they had to install the correct receiver at a cost of €75.00 plus vat.


This resulting change of frequency means that all remote controls require re-programming. To ensure that this is convenient as possible Owners simply need to visit the Absolute Management Offices during the below times:

Monday – Friday 8.30 to 17.30

Please note that the barrier has been left in the open position and will remain like this until the 17th of October 2011 giving everybody the time to collect their re-programmed remote controls.

For more information please do not hesitate to contact Absolute on the below contact numbers.

Absolute Property Management Tel: (+357) 24 849 850

We trust that this will be the last of the Barrier issues and kindly remind all Owners and their tenants to ensure that the barrier is closed upon entrance and exit for security reasons.

OH 5 Committee

Oroklini Hills 5 Inspection

Dear OH5 Owners

The OH5 Committee would like to take this opportunity to inform you that on Thursday the 15th of Septmeber an inspection was conducted on the Orokilini Hills 5 Complex by 2 members of the OH5 Committee (Brian Walton and Costas Costa) in addition to representatives of Absolute Management.

The purpose of t=of the inspection was to identify immediate investments that are reuired to maintain the Complex.

The main conclusion are as follows...

1. The Sewage treatment needs urgent repair and replacement. Funds are not currently available to accomplish this, but we are seeking all option via Insurance recovery (unsure) and support from Quality.
2. Broken Barrier identified and already fixed.
3. Electricity Store Cupboards were in poor state of repair and even used as storage by some Owners (or renting tenants past or present).  All cupboards were completely cleared by Committee members in cooperation with Absolute. 
4. Cracks in tiles were identified in many public areas. 
5. It was agreed that signs need to be placed at the entrance to the Building and around the Pool area stating Private Property, Residents Only and No Dogs.
6. The Shower and Toilet area needs a chemical clean.
7. New showers will be placed outside for the 2012 summer.
8. Undercover parking areas need attention in respect of damage to pillars and removal of the surface areas to inspect Pipework.
9. General cleaning and painting needed of lower areas.
10. All  resolutions will be considere by he Committee once costs have been evaluated. Moreover, due to lack of payment from some Owners repaire required will likely be slow

Barrier entrance repaired

The Committee is pleased to inform all OH5 Owners that the Barrier to the Car Park Entrance (which was hanging on with 2 bolts only) was repaired.

the actual fact the Barrier pole was bent due to an impact from the inside or some kind of vandalism(we cannot be sure).

The barrier has been repaired and is now fully operational.

The OH5 Committee

Absolute and OH5 Comittee Meeting Minutes

Dear OH5 Owners

Here below are the minutes for the latest OH5 Committee Meeting with Absolute Management

1. Financial Update
a. Non Payers – Alison York Credit of the Credit Control Dept provided an overview of all the communications with the owners that have been assertively chased up. Actions for individual owners were individually agreed and in some cases legal action will taken for consistent non paying owners. Other avenues are being considered also.

b. Outstanding Bills – Insurance Premium €1,479.21 & Quality invoice for electricity and Cyta €1,008.16 / Absolute will settle the Insurance and Grant Holmes will be taking the matter up with Quality with regards to the other invoice.

2. Waste Management System
An on site meeting with contractor has been arranged for Thursday 8th September to determine the cause, the extent of damage and the repair costs for the reinstatement. The details will be provided to the Committee to decide on the next stage.

3. Quality Owned Apartments
Alison York will provide details to Grant Holmes concrning apartments owned by Quality that are not paying. Grant Holmes will speak with the managing Director of Quality Group.


4. Update on Swimming Pool
The swimming pool water was replaced due to the high level of Cyanuric Acid which was affecting chemicals that are required to ensure the clarify of the water.

In follow up the Pool is currently in a good condition and most issues have been resolved.

5. Communal Cleaning Service
Owner Comments were reported with regards to the standard of the cleaning in the areas of the stairways. Inspections will be carried out by the Services Manager from Absolute to ensure the correct standards have been achieved.

6. Notice Boards
An additional 2 boards have been agreed to be fitted. These will populated with information with regards to the allocated car park spaces and general information from the Committee and Absolute

7. Satellite Dish Block C
The Satellite dish has a problem with regards to receiving the signal this is due to problems with either the LNB (Low Noise Block – downconverter) or the cabling. We would need to install the LNB first and then address any problems with the cabling. The total cost would be in the region of €420.00 plus vat if both are required to be rectified. No Action will be taken until sufficient funds are available.

8. Houses Using Pool
Additional letters to be sent to all 3 owners to provide a deadline of the 15th September for them to comply with their communal payments and if they fail to respond the access will be withdrawn.

9. Satellite Dishes on Balconies
Under the rules and regulation of “The Removable Property Act” it states that it prohibits any dishes or antennas to be fitted on balconies. On Thursday 8th September members of the Committee and a member from Absolute will be identifying all the apartments that are contravening the regulations. Any owners who have them fitted will be notified in writing to remove item.

10. Complex Audit
The complex area including buildings will be inspected to establish the improvements and repairs that are required. These will be evaluated and then priorities.

11. Next proposed meeting 
Will be held on 3rd October 2011 p.m. at Absolute Offices – Grant Holmes to confirm his availability.

Swimming Pool to be emptied on Wednesday 24th August

Dear OH 5 Owners

Further to our last correspondence, please be duly informed that we have arranged through Absolute Management for the Swimming Pool to be emptied and refilled on Wednesday 24th August.

Subsequently, we anticipate that the pool will be out of use for the period of one (1) complete day.

This operation will be supervised by Simon of Absolute. He will personally introduce the appropriate chemicals on the day and then return on Thursday to ensure the balance is correct.

We kindly ask all Owners reading this message to inform their tenants, friends or family potentially occupying their apartment(s).


Thanking you all in advance for your understanding.

The OH5 Committee

Urgent issue with the Swimming Pool

Dear OH5 Owners

In the past weeks we have have experienced some challenges with the Swimming Pool.On a number of occasions we observed that the Pool was turning Green quickly.

As a Committee we kept reporting the matter to Absolute and the correct Chlorine levels re-balanced the water, however the issue kept re-occurring. We understood that the problem was created as a result of a combination of frequent electricity cuts affecting the pumps, extreme hot weather and filtration issues.

Out of concern, we then asked Absolute to make a thorough investigation into the matter and here below is the diagnosis and suggested solution:

QUOTE
Simon Tunnah our qualified pool manager visited Hills 5 pool again this morning to take a Cyanuric Acid reading and as suspected it was well over the norm.Cyanuric Acid (Stabiliser, or Cyanuric Acid, is a compound which protects the chlorine from the negative effects of UV and heat. It not only ensures that our pool remains clean and safe for the swimmers throughout the day, but it also reduces the amount of chlorine we need to add in order to maintain these levels of disinfection). The actual test reading today was 119ppm(parts per million)which is too high as the ideal is between 30ppm min - 80ppm max. Whilst the pool is reading high cyanuric Acid levels, we are wasting time, money and frustrating all involved as the chlorine that we are regularly have to add is not being regulated/stabilised properly. The pool needs to be drained fully and then fresh water applied, followed by all of the chemicals then being rebalanced. The only way to lower the Cyanuric Acid levels in a pool is to replace the old water with new water. Remember Cyanuric Acid is the chlorine stabiliser and the chlorine cannot do its job properly if the Cyanuric Acid is too high and this is the issue with the Hills 5 pool.

The aforementioned issue is being compounded by poor filtration. The filter size is not relative to the size of pool and the water has to travel a long distance to and from the pool which is not ideal also. To ensure that we can maintain this pool properly we at least need to replace the dead water and we will probably manage then to work around the filtration issues.

The pool will require 114,000 litres of replacement water or 25,000 gallons = 25 metric tonnes.

The estimated cost to remove and refill the swimming pool will be in the region of €600.00 plus vat.
UNQUOTE

Unless we hear objections from any OH5 Owners reading this message, we are taking the above suggested action, as sanitation issues such as thee cannot be taken lightly.

 Meanwhile, we urge all OH5 Owners and their Tenants to express extreme caution when using the Pool and not to use the facility until the above-mentioned action has been taken. 

Minutes of the meeting held between Absolute and the Committee on 1st August

1. Financial Update
a. Payments to Date – “Statement of Account” & “Owners Payment Record” was given to the Committee which illustrates all the credits and the debts into the OH5 account. In a six week period there has been receipts from owners which equates to €6,575.72. In the prior 5 months the total received equated to €12,578.95.
b. Non Payers – A progress report from Alison York of the Credit Control Dept was provided to the Committee with an overview of all the communications with the owners.
c. Outstanding Bills – Insurance Premium €1,479.21 & Quality invoice for electricity and Cyta €1,008.16 / Absolute will settle the Insurance and Grant Holmes will be taking the matter up with Quality with regards to the other invoice.

2. Waste Management System
An on site meeting was held with two representatives of Quality on Friday 22nd July to discuss the issues relating to the system. It was apparent that Quality was not looking to take any responsibility for any of the problems. They explained that when this was handed over the system was operational. Absolute will investigate the problem and report on there findings. Please note that the month of August is a shutdown period for the construction and the associated trades and therefore it will be mid-September a detailed conclusion will be obtained.

3. Owners Concerns (Refer E-mails)
It was decided that the committee would not respond to any rumors or hearsay expressed by Owners with facts and that improvements within the development should be method to reply.

4. Notice Boards
The committee agreed that every block should have a noticed board. An additional 2 boards have been agreed to be purchased and fitted.

5. Satellite Dish Block C
The Satellite dish has a problem with regards to receiving the signal this is due to problems with either the LNB (Low Noise Block – downconverter) or the cabling. We would need to install the LNB first and then address any problems with the cabling. The total cost would be in the region of €420.00 plus vat if both are required to be rectified. Action cannot take place until September.

6. Houses Using Pool
A proposal for the 3 Villas to pay a €200.00 per annum contribution towards the maintenance of the swimming pool and facilities which will be communicated by Absolute.

7. Unauthorised Cars Parking
It was agreed that the plan of car park area that illustrates the allocated space to each apartment should be on display on each notice board to avoid any misunderstanding.

8. Satellite Dishes on Balconies
Under the rules and regulation of “The Removable Property Act” it states that it prohibits any dishes or antennas to be fitted on balconies. Any owners who have them fitted will be notified in writing to remove item.

9. Area / Building Improvements
a. Swimming Pool Jets required – Missing
b. External Access Ladder – Investigate if the Developer would be responsible for providing access ladders under the planning permit.
c. Swimming Pool Facilities – Currently out of use due to water leaks from sanitary ware.
d. Ceramic Tiles around the pool
e. Recovering of Sun Bed Cushions
f. New Parasols for the Pool area
g. Exterior paintwork that has been effected by rainwater (Damp)
Need additional funds to address the above, which is a priority list.

10. Next meeting will be held on 1st September 2011 at 16.30 at Absolute Offices