Meeting 1st of August 2011

Dear Owners


The Meeting below took place and the key minutes will be uploaded after our vacation which finishes 17th of August. If we have the opportunity to update before this time we certainly will.


The Committee


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Dear Owners 

Please be advised that on the 1st August 2011 the Committee will be meeting with Absolute Property Management ,should you wish us to address any points please put these forward before the meeting date allowing us to add to the agenda accordingly.

Meeting Notes will be provided by Absolute and will posted on the Blog as soon as received.

Absolute Working Schedules

Dear Owners

We are pleased to inform you that the Absolute Schedues are already completed and you can find them on the left side bar of this OH5 Blog.

Note that there are 2 schedules stated for summer and winter as follows:

• July - October 2011
• November 2011 - February 2012

This takes us to the end of the current agreement term.

We will notify in case there are any updates.

OH5 Committee

Absolute Emergency Telephone Number

Absolute Emergency Telephone No 24849850 out of hours it will be transferred to mobile.

Pool Cleaning and Cesspit (sewage problem) update

Dear Owners

As indicated yesterday, I hereby confirm that the Pool will be cleaned today.

The Cesspit has been analyzed already and tomorrow drainage will take place to resolve the issue.

All other services will continue as planned.

Appointment of Absolute

Dear fellow OH5 Owners

Following my earlier email, on behalf of the OH5 Committee, I would formally like to take this opportunity to introduce the Company we selected to take over the management of the complex, which is "Absolute". 

Due to the late notice of Palm View Management, Absolute stepped in last minute to take over the complex and maintain the existing price structure arrangement and services. They will immediately tend to the property as of this week in line with the details I advised you of in our last communication.

I would like to take this opportunity to welcome Maria, Tony and Alison who not doubt will be in contact with you all in due course.

PAYMENTS

At this juncture as the Committee would like to address the issue of non payment from some Owners. We cannot accept this situation any longer, as it breaks all values of the community we chose to reside in and of course the laws of Cyprus. 

As such we urge all Owners to immediately bring their accounts up to date once you receive the payment details from Absolute. For reasons of transparency and clarity after a period of one month we will notify all Owners of the balance of payments. All amounts still unpaid at this time will assertively be followed up using the legal system of Cyprus if necessary. 

Note that the 3 houses opposite that were advised by Quality at the time of purchase they could use the Pool will be contacted by Absolute to contribute to the facilities or be denied access to the complex. 

In closing, I would like to once again welcome Absolute to the OH5 community and lets trust we can collectively vision the best for our wonderful property by maintaining it in the proper way and by maximizing the value of our collective investments.

Best regards

Grant Holmes

On behalf of the OH 5 Committee

Grant, Brian and Costas

Confirmation of Emergency Measures

Dear Owners

With reference to our last recent communication, on behalf of the OH5 Committee we are writing to inform you that we took"Emergency Action" to hand-over the management of the Oroklini Hills 5 Complex to Absolute on the same basis and price structure at the Palm View Agreement until the 31st of January 2012.

This emergency measure allows us to take effective action and ensure that there will be no noticeable interruption to services. Subsequently Absolute will handle the following already this week...

• Analysis and resolution of sewage issue and cesspit problem as of tomorrow.
• The Pool will be cleaned most likely tomorrow.
• One Cleaning will be conducted this week only (preferably before Thursday)
• The garden will be taken care of on Thursday of this week.

Please find on the left side bar the following information regarding Absolute:

• Company Overview
• Absolute Schedules
• Additional Important Information
• 2 references of satisfied Committee's 

Note that Absolute have also taken over Traditional in Oroklini, as another Management Company left with short notice, which is a trend in Cyprus during these difficult times.

Concerning the original 3 quotes concept, as we only only received 4 days notice from Palm View Management it was the role of the Committee to take immediate action to prevent the Building deteriorating, which could happen quickly. Absolute was clearly the best quote we received. Note that one bidder (originally showing promise) failed to meet the deadline, another pulled out due to fear of non payers and a third made a bid without visiting the property as they were travelling. This left Absolute with the only truly credible response. Moreover, to play safe, we made the agreement based on the already agreed price structure and conditions to ensure no inconvenience for all owners.

2012 AGREEMENT

For the 2012 Agreement the concept of our relationship is for Absolute to seek tangible work and cost efficiencies (never compromising the overall quality) to propose a reduced price quote for 2012. We envisage the best date to deliver this quote is in December 2011 to give all Owners the right to reply by February 2012 (time of execution). 

PAYMENTS AND IMMEDIATE ISSUES

In view of the fact there is a deficit due to a number of Owners not paying, in order to demonstrate confidence and Leadership all Committee Members will pay up their accounts right up until February 2012 with immediate effect. This will overcome the initial short-fall and empower Absolute to deal with urgent pending matters such as...

• Dealing with the Sewage issue (cesspit) 
• Pending Electricity Bill
• Insurance Payment
• Paying any other Emergency Utility or unforeseen issue.

At this juncture, we urge all Owners to bring their accounts up to date with immediate effect as soon as you receive the payment details from Absolute. 

NEXT STEPS

1. We will send a follow up email to all Owners formally introducing Absolute, which will empower them to start collecting funds and generally communicating wit Owners. 
2. We will also send a message to Palm View Management to inform them officially that Absolute will be taking over and to ask them to facilitate you in order to ensure a smooth transition.

In closing, we feel that under the circumstances we have taken the best action possible and we ask for your continued support to ensure that we vision the best for our marvelous Complex.

Best regards

OH5 Committee 

Grant, Brian, Costas.

Above message sent by email on the same date

Urgent Committee message - Palm View Management withdraw services

Dear OH 5 Owners

I regret to inform you that we have just received official notice from Palm View Management to confirm they will withdraw all services as from this coming Monday the 4th of July. 

Palm View Management are not the only Company in Cyprus pulling out of management services for residential complexes, which is down to loss making operations mainly caused by non contributing owners, partly due to the current economic crisis in Cyprus, Greece, the UK and in the western world generally.

We expected Palm View Management to withdraw at the earliest in September, however they claim to no longer be in a position to sustain a loss making operation. 

We are conducting immediate Committee talks with view to find a solution within today. All such talks will be based on the following criteria:

• Minimum impact to services of the Complex to avoid any deterioration.
• To immediately manage outstanding bills such as Electric, Insurance and the ongoing sewage issue.
• To avoid any increases of community fees, despite the fact the current fees are not sufficient to pay for all services due to non payers.
• To create an assertive strategy to handle non payers.

I will inform you later today or as soon as we have a solution to put forward.

 

OH5 Committee