Special Sewage Meeting

Dear OH5 owners

With reference to a constructive and productive meeting held on Friday 8th March 2013 - 4PM at the Demorilo offices in Larnaca, we are pleased to inform you of the following:

Attendees

• Brian Walton (Committee member)
• Lawrence and Twyla Shannahan
• Luke and Angie Medley
• John Honly
• Grant Holmes (who chaired the meeting)
• 3 representatives for Demorilo

Presentation of quote to repair and recondition our biological plant

An Engineer called Paris with appropriate Government certification presented his quote and answered questions to all in attendance. A summary of answers are shown below:

• The cost is just under 4,500 euro.
• It features a mixture of new and reconditioned items. 
• We learned that all reconditioned items had a 6 month guarantee.
• In the event one recondition item breaks it will not affect the others and therefore could be replaced individually.
• When the works are being conducted all owners will still have free use of toilets and showers without interruption.
• It was estimated that the Chroline will cost around 200 euro per year.
• if we go ahead, a cost of 150 euro will be charged per month to maintain including adding of Chroline and testing.  
• Assuming the water is properly treated and tested all agreed it could be then dispersed onto the hill.
• Savvas offered to improve the piping onto the hill at no cost. 
• With respect to the connection of the Biological Plant to the irrigation system (only possible to beds - not grass), this has to be carefully checked first.
• It was discussed and agreed that the plant will be totally concealed (front window access by means of 4”discharge pipe will need to be completely protected/covered). The purpose of this is is to protect the complex from unnecessary spread of pathogens (by possible means of birds, bugs, rodents, flies etc) and eliminate anything from entering or falling into the plant.
• It was also agreed that the lock that was attached to the top doors was a great idea. This will protect our liability for any possibility of exposure and/or entrance of unauthorized personnel into our WWTP.
• Electricity costs are expected to rise, however the volume of water is notably less than first thought, so the impact while difficult to calculate should not be too high.
• If this contractor is used, he agreed to a payment plan over 3 months starting with a 1,000 euro deposit. 

NOTE: All quotes will be placed onto the OH5 Blog.

Conclusions and Agreements

All in attendance unanimously agreed to the following:

• In the first instance all agreed that we must proceed and quickly, as the cost of disposing the water frequently in the proper manner was going to be high and fixing our plant once and for all was the best course of action all things considered. 
• Luke Medley proposed to request 2 quotes from each contractor. One with with new part and the other with reconditioned parts. This is to enable us to properly compare all details. 
• Paris was asked to prepare this and Luke Medley will arrange the same with the other Contractor for comparison. 
• It was a agreed by all that a full inspection was required of the piping and drain pipes, which can overflow during heavy rain, hence quotes will be requested with immediate effect. Depending upon the outcome this could make a notable impact on the overall cost. 

Other matters arising

Here below are additional points and issues that came up during the course of our productive meeting:

• Each owner present agreed without question it was in the best interests of everybody at the complex that we all worked together in the collective synergy of true community spirit.
• Moreover, that there were many skills and experiences to utilize for the benefit of the complex. 
• A line was drawn under the past and the cooperation / collaboration projected was encouraging.
• Grant Holmes proposed that Lawrence Shannahan should be head of Health and Safety at OH5 with immediate effect, as he possesses a wealth of technical experience within this field and all owners present agreed. This role would oversee the repair of the biological plant. 
• Grant Holmes also proposed that Luke Medley should be head of Building / Construction matters at OH5, as he previously owned a company within this field. A number of important structural and building concerns need to be addressed, however a study was required first to understand the best way forward and someone with appropriate experience needed to be dedicated to this area of concern. All owners present agreed. 
• The communal toilets and lifts were also discussed, however conclusions will be sent in another communication, which will require general owner feedback. 

Next steps

The next step is to evaluate the 2 sets of quotes requested in order to decide on which contractor and type of quote is best to move forward with. Once we come to this conclusion all owners will be contacted for approval. 

Best regards

Grant Holmes on behalf of of all attending the special sewage meeting